Invoices in. Discount captured. DATEV-ready. Fully automated.
Using Microsoft 365 and Power Automate you already have — no new system, no IT project.
In 30 minutes I'll show you what's possible with your existing Microsoft setup.
Sound familiar?
Your invoice approval process is costing you money every month — even if nobody talks about it.
Embarrassing.
2,000 invoices a year. Printed twice. 500 hours of admin work — for a single process.
We lose more discount than the process is worth.
At 2 % discount on €5M purchasing volume, that's €100,000 a year — gone, because approvals take too long.
The paper invoice folder still goes from desk to desk.
Printed, slipped into a plastic sleeve, then handed around the office. Whoever's out today blocks the whole process — and nobody knows where the folder is right now.
Who hasn't approved that invoice yet?
Invoices wander between departments. The early-payment discount expires. In the end, someone just does it themselves — faster than explaining.
I was in the dark again.
No overview which invoices are stuck. No discount captured. The accountant is waiting.
The accountant is asking — again.
Documents missing, allocation unclear, follow-up questions instead of insights. Every week the same loop — and the fees grow with every delay.
What our customers gain on average
You now know where time gets lost. Want to see how it could concretely look for you?
The solution
Your existing Microsoft account does this.
Teams. Outlook. SharePoint. Power Automate. The thing that automatically forwards the invoice. The thing that lets Teams and Outlook talk to each other. End to end, fully automated — even when nobody is watching.
No new platform. No new vendor. Power Automate Premium and possibly Dataverse / Power Apps may be needed — but no new system.
What's actually still manual?
9 manual steps before. 2 after.
Opening physical mail or downloading from a vendor portal is still on you. And the click to approve — you want to keep that, for compliance reasons.
Real customers, real numbers
What customers say — once the process is in place.
We saved 500 hours of admin work per year. But more importantly: we capture early-payment discount 95 % of the time instead of 40 %. That's a six-figure number.
I used to sit there in the evening not knowing which invoice was stuck where. Now I open Teams and see everything at a glance — including what colleagues are approving right now.
30 minutes, your Microsoft, concrete possibilities. After that you decide if it moves forward.
Reference projects
Three implemented invoice approval processes — anonymized.
Real industries, real numbers, real setups.
400–700 invoices/year straight into DATEV
AI Builder reads vendor, amount and GL account; Power Automate hands the data to DATEV via XML export. 0 printouts, ~3 min per invoice instead of 15 — discount capture rate above 95 %.
Paper folder gone — approval inside Teams
Used to lose €8,000/year in missed early-payment discounts. Today: one-click approval in Teams, invoices flow to the accountant via a SharePoint print folder.
Invoices straight into Lexoffice — no third system
~150 incoming invoices per month flow from Outlook into Lexoffice automatically. The accountant works directly in Lexoffice — no email handoff, no double bookkeeping.
What does your process cost?
Run the numbers — right here.
Number of invoices, processing time, hourly rate. You instantly see what you're tying up — and what's possible.
Adjust hourly rate and invoice count — calculate your savings potential right here.
| Process Step | Count | Duration (min) | Cost/Month | Savings % | Savings/Month | ||
|---|---|---|---|---|---|---|---|
| CURRENT STATE | AFTER AUTOMATION | ||||||
| €700 | €665 | ||||||
| €350 | €350 | ||||||
| €350 | €350 | ||||||
| €1,750 | €1,488 | ||||||
| €700 | €630 | ||||||
| €1,050 | €1,050 | ||||||
| €1,050 | €788 | ||||||
| €30 | €21 | ||||||
| TOTAL | €5,980 | €5,341 | |||||
Result
You now know where time gets lost. Want to see how it could concretely look for you?
Requirements check
What your invoice approval process needs to do
These requirements come up in almost every project.
Interface to accounting systems
DATEV, Lexoffice or document transfer to your tax accountant
Discount tracking before approval
not after
Approval directly in Teams, Outlook or via phone / tablet
no new login
Automatic pre-coding
vendor, amount and cost center read automatically
Flexible approval levels
single-stage, multi-stage or rule-based (e.g. from €5,000 → management)
Automatic routing to the right approver
Automatic reminders on pending approvals
GoBD-compliant document archival
Audit log
every approval action recorded
Permission concept with roles and rights
Recognize more than 5 of these?
Then let's talk now.
Your next step
You know where time is leaking.
I'll show you in 30 minutes what's concretely possible — using what you already have. No sales pitch, no pressure. If it fits, we take the next step. If not, you walk away with clarity.